All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.
UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
UW Medicine Supply Chain Management team has an outstanding opportunity for an interim (temporary), night shift, HOSPITAL CENTRAL SERVICES - SUPERVISOR. This position is responsible for working with key operational stakeholders within their specific entity as well as their peers within Supply Chain to include participating in and partnering with others on UW Medicine Materials & Logistics operational improvement efforts and programs ensuring a compliant, effective, and streamlined operational supply chain experience at the entity for the customers they serve.
Under the direction of the Manager, Materials & Logistics, the Supervisor administers daily supply chain materials and logistics functions at their specific entity. The incumbent performs all duties in a manner that promotes the UW Medicine mission, core values, and philosophy. In all aspects, he/she serves as a role model for the core values and mission of the organization.
Under the guidance of the Manager, the Supervisor assists in leading an entity-level supply chain operations structure that is consistent and in alignment with the UW Medicine Supply Chain Materials & Logistics vision and overall strategy, which includes standardized facility-based receiving, storage, inventory management/control, point-of-use/low unit of measure, and distribution operations in all entities.
Provide day-to-day supervision of department staff, which includes: scheduling work; monitoring performance to ensure compliance with guidelines, policies, and procedures; providing feedback on performance; and writing and conducting performance reviews.
Act on behalf of the Manager in his/her absence as directed.
Develop distribution procedures, job standards, and evaluation criteria in coordination with the Manager
Monitor and maintain the department budget
Assist as necessary with product recalls and/or returns
Develop, maintain, and monitor distribution systems in coordination with the specific departments involved
Maintain and monitor departments’ KPIs/metrics, and take action or make recommendations based on analysis of information
Monitor labor hours reporting and make adjustments to staffing as appropriate
Conduct orientation and in-services education programs for staff
Coordinate all computer- and procedure-based training for Supply Chain Materials & Logistics employees
Develop and expand training documentation for the Materials Management Information System
Optimize use of Materials Management Information System and other Supply Chain automation tools that work to eliminate unnecessary work, simplify necessary work, centralize simplified work, and automate centralized work
Monitor the supply areas for neatness and cleanliness to ensure they meet the Joint Commission and OSHA standards and take action as appropriate to ensure compliance
Work with departments to ensure inventory needs are consistently met, utilizing dashboards and other analytic tools and reports
Participate in project teams and committees as necessary
Participate in professional activities to keep abreast of changes and developments in the Supply Chain Management profession
Conduct periodic rounding of all customer units, auditing employee performance, and reviewing units’ inventory needs
Under the direction of the Manager and other Supply Chain leadership, work with UW Medicine system staff to implement system-wide inventory strategy and improve supply chain performance through a reduction in obsolete inventory, improvements in inventory turns, and improvement in inventory replenishment processes
Apply and enforce procurement separation of function practices in accordance with the Uniform Commercial Code (UCC) and accounting practices for establishing appropriate inventory management controls, utilizing Generally Accepted Accounting Principles (GAAP)
Serve as a customer service advocate and ensure staff responds to all customer requests and requirements in a highly responsive and professional manner
Recruit, hire, and set performance expectations of direct reports
Perform evaluations, counseling, corrective action, and train staff according to system-wide policies and procedures
Identify, coach, and/or mentor top talent for leadership opportunities and succession management
Create a foundation that supports and develops team members allowing for growth and success
Other duties as assigned or directed
High school graduation or equivalent AND four years of experience processing complex trays of surgical instruments and equipment OR four years of Supply Chain experience OR equivalent experience.
Healthcare experience preferred.
Associate’s Degree or higher.
Proficiency in utilizing the MMIS.
Knowledge of general office equipment such a fax machines, copy machines, and printers.
Ability to work in a busy, high-pressure environment.
Ability to communicate effectively with all stakeholders to include coworkers, management, and clinical partners.
Demonstrated proficiency in English, both written and verbal, including active listening.
Demonstrated proficiency in customer service and problem-solving.
Knowledge and competent use of Microsoft office products.
UW Medicine includes Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine, and Airlift Northwest.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.