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UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
UW Medicine Supply Chain Management team has an outstanding opportunity for a full-time, CONSIGNMENT SOURCING SPECIALIST. This position is intended to provide an enhanced level of service for consignment contracting and policy activities for all consignment contracts for Harborview Medical Center (“HMC”) and the University of Washington Medical Center, Montlake and Northwest Campus (“UWMC”). Increased service levels may take several forms depending on the needs of the organization. Examples of enhanced service includes participation in planning contracts, maximization of consignment opportunities, maintenance of contracts and agreements, more rapid response and resolution of contracting issues and negotiations.
1) Provide leadership and direction for procurement and contracting activities to UW Medicine departments with consignment inventory including:
Participate in resource planning, assessing and prioritizing requirements for contracting, consignments, patient safety, and the use of the internet for procurement and contracting transactions.
Identify best practices for conducting major contracts in a cost effective and expeditious manner, while managing risk issues and ensuring compliance with external rules and regulations.
Identify best practices in conjunction with the UW Medicine teams; Materials and Logistics System Director, Information Services System Director and Clinical Integration & Value Analysis Director to advise on the management of a complex surgical and integrated clinical services inventory consisting of implants, consignments, general surgery products and specialty equipment.
Under independent delegated authority, plan, award, and administer contracts for goods and services covering a wide range of technically complex products and serve as liaison with surgical and integrated clinical services staff to ensure effective overall operation of the procurement, contracting and payables system.
Advise the UW Medicine Surgical and Integrated Clinical Services community on procurement and contracting policies and procedures recommending and implementing changes in procedures as necessary to support those units in their consignment needs.
Develop long term procurement and contracting strategies around consignment inventory and implement procedures and systems which will support the consignment programs.
2) Develop a rebate reconciliation process and work closely with the other Contract Specialists to track and manage contract rebates.
Monitor changes, updates, and other policy issues stemming from UW Medicine and entity specific Surgical and Integrated Clinical Services Councils/Committees, Patient Safety Committees, Product Evaluation Committees, Supply Chain Committees and other sources.
3) Contract for goods and services to meet departmental needs by:
Coordinating with clients regarding their requirements; drafting of technical specifications; recommending technical assistance and proposing standardization of goods when appropriate.
Committing orders to vendors; prepare electronic purchase orders that are procedurally and grammatically correct; assuring contract and/or specification compliance; devise evaluation tools to assist clients in selection of alternate products.
Soliciting vendor response by approved, procedural methods for specific competitive contracts; selecting the appropriate method, i.e. Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid; Request for Qualification and Quotation, direct negotiation; fully and completely document the reasons for process selection.
Developing and drafting contracts that are compliant with UW Medicine Medical Centers, University of Washington and State of Washington rules and regulations
4) Perform Contract Administration for the consignment contracts by developing and/or recommending contract language to ensure vendor performance; reviewing all vendor contracts prior to forwarding to the Attorney General's Office.
5) Maintain a high service level to our clients by:
Providing prompt, courteous response to inquiries, requests and appointments.
Making priority application and assignment to requests for purchases, contracts, and agreements.
Advising clients of existing or potential policies and/or procedures that may affect their requisitions.
Making regularly assigned visitations or participating as required in departmental presentations aimed at increasing communication/education goals.
Resolving any Vendor performance problems.
6) Perform research and investigation for sources of supply by:
Locating, contacting and interviewing both via telephone and by personal visits potential vendors; monitoring the performance in a documentable fashion of existing vendors currently doing business with UW Medicine Medical Centers in such areas as quality of goods and quality of service to clients; monitoring and ensuring compliance with specifications and contract terms and after-sale support and follow-up.
Soliciting vendor response by approved, procedural methods for specific competitive contracts; selecting the appropriate method, i.e. Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid; Request for Qualification and Quotation, direct negotiation; fully and completely documenting the reasons for process selection.
Analyzing bids for multi-commodity purchase contracts and/or procurement of products with complex features; recapping vendor responses when required in a clear, easy to understand fashion; auditing responses according to established procedures; selecting and informing appropriate parties of the selection in positive, concise fashion.
Researching existing contracts, i.e. UW Medicine Medical Centers, University of Washington, State of Washington, Vizient (GPO), for applicability.
7) Contribute to an effective, efficient Contracting Process by:
Leading, directing, training, educating and evaluating employees as required.
Exhibiting a willingness to handle a fair share of the departmental workload as identified by management; participate as required in back-up and fill-in plans.
Surveying and analyzing procedures and Strategic Sourcing processes; prepare findings, report and recommend improvements to management.
Participating in routine departmental operations in a timely and productive manner, i.e. management reports, public bid openings, contract maintenance.
Actively participating in long-term planning.
8) Strive to develop professional skills that result in more efficient performance by keeping-up with technological and market development in assigned commodity area(s). Adding to knowledge of business law and related subjects by developing specific knowledge of State, University and HMC departmental policies and procedures.
Bachelor’s Degree in emphasis in healthcare supply chain management or other quantitative field.
Four years of experience in procurement and contracting activities in support of a health care organization, preferably in the public sector, especially in a research/teaching setting. Knowledge of medical terminology and items used in a hospital.
Equivalent experience may substitute for degree requirement
UW Medicine includes Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine, and Airlift Northwest.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.