JOB PURPOSE:
The Contract Purchasing Administrator provides Procurement and Contract Services (PCS) support for all District departments to include procuring materials, services and supplies in compliance with legal requirements, District policies and customer service goals, as well as contract administration support including document preparation and processing, bid tabulations, data entry, and records management.

JOB FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential function of the job satisfactorily. Essential functions (EF) are those activities that, if not performed, would significantly and fundamentally alter the position.

# EF % of Time Job Functions
1. EF 40% Provide contract support to PCS staff, including, but not limited to preparation, processing, distribution and follow-up of contract documents, Change Orders, Amendments, Addenda and RFQs. Maintain delegated purchasing and contract signature authority and brand name/sole source records. Establish and modify purchasing contracts. Provide documents and links for bidding opportunities website, assist contractors with obtaining bid documents, attend bid opening and tabulate bid results.

2. EF 40% Procure "off-the-shelf" and made-to-order goods and services. Solicit quotes, analyze prices, discounts, deliveries, review terms and conditions and obtain approval, as necessary and authorize purchase orders. Review, verify compliance and process purchase requisitions and purchase orders. Develop supply chain system queries, run reports. Resolve quantity, price and order accuracy issues. Issue change orders as required. Expedite delivery of goods in shortage situations for critical and/or late orders.

3. SF 10% Assist with PCS web site development and maintenance. Provide web documents and maintain web links and content. Provide Bid Processing and Bid Workflow database training, as needed. Assist in monitoring the process and schedules of contracts and agreements for timing and format. Assist in placing schedules in Outlook and Bid Workflow. Assist in monitoring quality of submitted contracts and agreements.

4. EF 5% Administer the Public Works Less Than $50,000 process. Receive requests from departments, request rates from contractors, prepare letters, set up purchase contracts, process requests and track usage in Maximo.

5. EF 5% Perform supply chain software training and support to customers. Provide timely front line support for employee supply chain questions. Escalates complex technical inquiries as needed. Develop and maintain procedures, manuals, training and reference materials and conduct employee training on the Maximo Purchasing Application. Assist in the development, maintenance and implementation of purchasing, contract administration, and operational procedures. Assist in training District staff on PCS intra/internet usage and preparation of contract document templates used in the contracts and agreements process.

6. EF Ongoing Develop and maintain effective relationships with internal and external customers including Procurement/Contract Services (PCS), employees, contractors and suppliers, state agencies and the general public.

COMPENSATION & BENEFITS:
In addition to a competitive salary range of $56,800 - $71,000 (based on qualifications, skills and abilities), Chelan PUD employees also enjoy outstanding benefits which include the option of a zero cost medical plan (medical, dental and vision for all eligible dependents), short and long-term disability, Washington State Public Employee's Retirement System, Deferred Compensation (with company matching funds up to 5%), 11 holidays and initial personal leave accrual at 21 days per year.

ABOUT US:
Chelan County PUD is located in the geographical center of Washington State at the confluence of the Columbia and Wenatchee rivers. A public power leader, the complex and progressive nature of PUD operations offer a unique mix of challenges and opportunities.

We rely on the mighty Columbia River for much of our hydropower generation and we're proud to take a leadership role in environmental stewardship as related to this great river system. Each year we dedicate millions of dollars and thousands of work hours to protect and enhance fish, wildlife and plant ecosystems. As part of hydropower operations, we've also built 14 parks that serve more than 3 million visitors each year.

Rated by Sunset Magazine as one of the top 20 Western DREAM TOWNS and by Forbes in 2017 as one of the top 25 places to retire, Wenatchee is a recreational paradise with an abundance of adventure. The natural scenic beauty of the Wenatchee Valley provides a vivid backdrop to its thriving economy, where the quality of life is high and the climate is moderate with four distinct seasons, including more than 200 days of sunshine!

Chelan PUD is an Affirmative Action/Equal Opportunity Employer and values diversity at all levels of its workforce. M/F/Vet/Disabled

HOW TO APPLY:
Apply on line at http://www.chelanpud.org/about-us/careers. Applicants are required to submit a combined cover letter and resume in one document. Your cover letter must summarize your interest in the position and directly related experience in contract administration and/or purchasing. Incomplete materials will not be considered. To expedite the application process, combine your cover letter and resume into one PDF or WORD document before applying and upload electronically when requested in the online application process.

Interested parties are also invited to contact Ruth Erwert, Recruiting Manager at (509) 661-4540, or joblist@chelanpud.org to discuss the position.