All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.
UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
UW Medicine Supply Chain Management team has an outstanding opportunity for a temporary, full-time, PURCHASING SPECIALIST. This position is accountable for researching, managing, and processing customer requests in consultation with the Value Analysis team, Contracting, vendors, and customers. The Purchasing Specialist utilizes a variety of resources to identify contracted vendors and other procurement options that are compliant with UW Medicine Strategic Sourcing, University of Washington, and State of Washington rules and regulations.
Under the direction of the System Purchasing Manager, the position is responsible for the review of new supply/equipment/service/vendor requests for compliance, product/vendor option research, solicitation of quotes, amendments and sole source justifications, and creation and management of complex specialty purchase orders.
This position has program responsibilities for all of the Maintenance, Repairs, and Operations (MRO) areas, which includes areas such as Facilities, Maintenance, Clinical Engineering, Shared Services, and Administration, solely performing all of the responsibilities below. This position is accountable for ensuring the below responsibilities are performed with a high customer service orientation and in a way that meets the needs of the MRO areas.
The incumbent performs all duties in a manner that promotes the UW Medicine Mission, Core Values, and philosophy. In all aspects, he/she serves as a role model for the Core Values and Mission of the organization.
Specific responsibilities include but are not limited to:
Position Dimensions and Impact on UW Medicine
Review all incoming non-catalog and eProcessing requests for product, services, equipment and new vendors.
Analyze existing vendor options and available contracts, working with the customer, Contracting and the vendor.
Solicit vendor quotes following approved, procedural methods for competitive acquisitions.
Research, preparation and submission of requisitions and eProcessing entries.
Request and review amendments to assure compliance with rules and regulations.
Provide customers with instructions for the completion of sole source justification.
Review new submission for State of Washington direct buy compliance.
Document direct buy information to assure compliance with rules and regulations.
Review all new vendor requests to determine whether existing vendors or contracts options exist.
Submit information to the Value Analysis team and Contracting for product/equipment/services that require a contract or a possible standardization or savings opportunity.
Provide customers with alternate contracted procurement options.
Instruct vendors on the University of Washington new vendor registration requirements and processes.
Consult with Contracting and Value Analysis on the requirements and specifications for the creation and management of blanket purchase orders (BPO).
Consult with Contracting and Value Analysis on the requirements and specifications for the creation and management of capital/equipment purchases.
Research of existing contracts, UW Medicine, University of Washington, State of Washington and Group Purchasing Organization (GPO) for applicability.
Maintenance of equipment standards.
Use the Materials Management Information System (MMIS) to create purchase orders which include accurate and complete documentation.
Utilize various vendor and internal technologies to manage the work efficiently.
Perform procurement and related work using the MMIS. Maintain a clean organized work space.
Perform other related duties as assigned.
Uses principles of effective leadership to motivate, lead, and inspire others.
Leverages strengths-based leadership to give effective, meaningful feedback, develop others, and maximize employee engagement.
Maintains focus on Mission and Core Values.
Strong leadership, facilitation, interpersonal, and communication skills with the ability to lead successful teams of individuals, motivate project participants, and communicate effectively at all levels across the system.
Responsible to partner with UW Medicine management to pursue opportunities for reduction of expenses in equipment, supplies and service areas for all aspects of the supply chain.
Deliver cost savings and value maximization to the total cost of ownership of equipment, supplies and services while fulfilling the mission of the organization.
Process, Quality and Service Improvement
Strong attention to detail and outstanding analytical skills.
Demonstrated planning and project management skills.
Proven ability to anticipate and respond proactively in a dynamic environment.
Proven ability to establish and articulate strategic priorities and objectives.
Proven ability to organize multiple projects, schedules, demand and to meet shifting priorities.
Demonstrated ability to study, understand, adapt and respond effectively to a constantly changing environment.
Performs challenging tasks efficiently and effectively.
Anticipates problems and takes corrective action prior to completing the task.
Sets challenging objectives and works against self-defined standards of excellence to continually improve personal performance.
Anticipates and takes personal responsibility for customer satisfaction and service excellence.
Consistently goes out of the way to listen, understand, and support the needs of others in a sensitive manner.
Human Resource/Personnel Management
Proven ability to foster prime vendor relationships that will drive toward a successful partnership.
Listens with sensitivity and openness.
Actively seeks constructive feedback and remains open and receptive to it.
Anticipates the information needs of others.
Proven skills in communicating with technical staff, and customers.
Demonstrated ability to resolve conflicts through diplomatic facilitation, sound negotiation skills and consensus building techniques.
Must understand supply chain requirements in healthcare environments with multiple logistical concerns and issues.
Must know the purchasing and contracting software capabilities of the MMIS.
Proficiency with the MS-Office suite of products, Outlook, and MMIS.
Able to rapidly summarize information and present to others.
Typing, use of computers, computer software, and the ability to learn software applications necessary in the performance of typical work. Proficiency in utilizing the MMIS. Knowledge of general office equipment such a fax machines, copy machines, and printers. Ability to work in a busy, high-pressure environment. Ability to communicate effectively with all stakeholders to include vendors, coworkers, management, and clinical partners. General purchasing and vendor protocol. Demonstrated proficiency in English, both written and verbal, including active listening. Demonstrated proficiency in customer service and problem solving. Good telephone etiquette.
Continuous sitting. Continuous use of a computer/typing. Frequent utilization of a phone.
EDUCATION/WORK EXPERIENCE REQUIREMENTS
Two years of professional buying/Supply Chain/Finance experience or equivalent combination of education and relevant experience is required. Healthcare experience preferred.
CMRP (Certified Materials Resource Professional) is preferred.
The annual compensation shall be determined based upon the experience and the qualifications of the incumbent.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.