| Johns Hopkins University Job Description Classified title: Category Group Portfolio Manager Role/Level/Range: ATP-4-PE Starting Salary Range: Commensurate With Experience Employee group: Full time Employee subgroup (FLSA Status): Exempt Schedule (hours/days): 8:30 am to 5:00 pm Personnel area (School): Academic and Business Centers Position Type: New Org unit name and #: Jhpiego Department name: Finance and Administration Reports to (Job title): Country Office Inventory Systems Manager General summary/purpose: Category Group Portfolio Manager serves as the main point person and subject matter expert on Jhpiego’s internal systems and processes to procure goods and services for our operations in the US and in the countries in which we operate in overseas. S/he will work to update, standardize and adhere to procurement processes and facilitate communication amongst stakeholders. The Category Group Portfolio Manager will work to field and processes strategic General and Administrative (G&A) and donor-funded procurements. S/he will liaise with staff responsible for shipping/freight management, contracts and compliance and work closely with the JHU procurement team to ensure that all aspects of procurement policies and procedures are appropriately tracked and identify areas to improve effectiveness. Specific duties & responsibilities: - Liaises with Johns Hopkins to develop Jhpiego specific standard operating procedures and job aids for how to procure goods and services from identification of items, sourcing, payment
- Develops and delivers compliance training for HQ and field staff
- Identifies gaps and opportunities for Global Preferred Vendors to meet the needs of new and existing technical interventions
- Reviews and maintains strategic preferred vendor relationships
- Updates, standardizes and adheres to procurement processes
- Ensures integrity of list of qualified and reputable suppliers and vendors
- Adheres to organization-wide procurement policies, standards and systems
- Ensures all purchases are carried out in line with Jhpiego’s internal policies, budget, and donor policies and budget as applicable
- Processes strategic General and Administrative (G&A) and donor-funded procurement Ractions.
- Prepares requests for proposals (RFP), requests for quotations (RFQ), and other solicitation documentation and reviews specifications and terms of reference for inclusion in solicitation documents
- Advertises and distributes solicitation documents
- Responds to solicitation questions and inquiries
- Organizes teams to conduct technical evaluation of quotations and proposals
- Analyzes cost and price factors, and bidder past performance
- Makes recommendations, obtains appropriate approvals, and drafts agreements for review and signature
- Liaises with winning and losing bidders
- Undertakes all other duties and projects as may be assigned from time to time
Minimum qualifications (mandatory): - BA in supply chain management, business, finance or related field required; CPM or CPSM preferred
- 7+ years’ procurement and supply chain management experience
- Familiarity with formal principles and practices/techniques in procurement
- Logistics and experience building internal processes preferred
- Experience in international development arena and understanding of relevant legislation USG regulations, policies and procedures relating to procurement preferred
- Good analytical skills, including ability to gather and analyze information and develop appropriate recommendations for action
- Excellent communication, presentation and writing skills
- Ability to communicate and coordinate with others on varied and occasionally complex issues effectively, instilling trust and confidence
- Ability to work independently in an atmosphere of multiple projects, shifting priorities, and deadline pressure
- Self-motivated, proactive, positive attitude to work and requiring minimum supervision
- Ability to perform job specific mathematical analysis and computations
- Accuracy, attention to detail
- Strong problem solving and decision-making: identifying the problem; locating, gathering, and organizing relevant information; generating alternatives; choosing a solution; implementing the solution
- Strong teamwork skills: identifying team membership and role; establishing productive relationships; meeting team objectives; resolving conflicts
- Ability to multi‐task and prioritize in fast-paced work
- Highly proficient in MS Office 365, database management and online resources
- Ability to self-manage, multi-task and prioritize in fast paced environment
- Demonstrated analytical, organizational and decision-making skills
- Aware of and sensitive to working with diverse groups in a developing country environment
- Proficient French, Portuguese, or Spanish language preferred
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