Responsible for the daily Perioperative Supply Chain Management and logistics activity in all procedure areas (OR,Cath Lab, IR, Endoscopy) leading to a performance effective and resource effective supply chain. Ensures the highest possible supply service levels while maintaining strong expense control to include managing the supply inventory, physician product preferences, and revenue generation (patient charge). Creates and generates analytical tools that are required to support the operation.
Bachelors degree in Business Administration, Supply Chain Management, Healthcare Management or an equivalent combination of education and related experience; Masters degree preferred.
3 years progressive experience in healthcare supply chain. Experience in office management, budgeting and variance reporting, inventory management, vendor negotiations, physician preference management and clinical value analysis preferred.
No special certification, registration or license required.
Knowledge, Skills & Abilities
Working knowledge of Microsoft Word, Excel, PowerPoint and Access software applications. Knowledge of healthcare ERP and inventory control systems including point of use technology, contract management, storeroom management, hospital purchasing and the personnel administration of 5-10 FTE’s. Excellent written, verbal and interpersonal communication skills; proven leadership of diverse work groups.
Primary Duties and Responsibilities
Responsible for the overall performance and service levels provided by the Supply Chain team for assigned departments including the delivery and accuracy of the surgical case carts
Coordinates and monitors all staff and activities associated with the preparation and delivery of surgical case carts from established preference card pick lists and collaborates these activities with the Sterile Processing department staff and resources daily.
Accurately tracks supply data that reflect operational efficiency such as back orders, stock outs, , expiration dates, product recalls, and related patient safety events.
Analyzes inventories to improve inventory turns, reduce waste, optimize par levels and improve clinical customer service.
Appropriately utilizes the ERP system to perform routine daily activities, maintains organization within the storeroom/warehouse areas/par areas, and communicates with Corporate resources to maintain the accuracy of the item master and par locations.
Assists in developing the annual budget and monitors monthly progress by contributing to variance reports.
Assists in the development and implementation of performance improvement initiatives that support business strategies.
Works collaboratively with management, clinical staff and physicians in the evaluation, trial and conversion of supplies/equipment, improvement of product/process flow, product availability, cost control and strategies for product standardization to reduce expenses through the Value Analysis process.
Monitors and maintains Corporate and departmental established Supply Chain performance metrics with monthly report development.
Represents supply chain at daily huddles in the OR to communicate supply or case pick issues and to answer customer service concerns.
Maintains the daily Operational Metrics board and communicates results to staff through daily operational huddles.
Communicates appropriately throughout the facility with procedure department leadership, physicians, and specialty team leaders to establish supply chain strategies to optimize work flow, discuss product availability, cost controls, and develop strategic plans for standardization and savings opportunities.
Conducts performance evaluations of all direct reports and ensures appropriate level of supply chain esource support in order to meet the daily operational requirements of the procedure departments.
Engages in interviewing, hiring, orientation/training, coaching/counseling, promotion, termination, staff development, team building, and mentoring of OR Periop SC department personnel with a strong focus on customer service excellence.
Manages vendor relationships by scheduling and managing site visits, oversees consignment management, monitors consignment item activities, and facilitates returns to vendor in accordance with contract guidelines.
Reviews and approves supply and equipment requisitions for special ordered supplies for the procedure areas.
Routinely reviews invoices, receives reports and requisition reports, daily distribution reports department reports, and other documents to assist in resolution of discrepancies for supply chain management SCM and other facility departments.
Participates in multi-disciplinary quality and service improvement teams. Updates the monthly Performance Improvement monitoring tool, which is presented by the Materials Manager to department managers.
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