You bring your body, mind, heart and spirit to your work as a Procedures Inventory Coordinator in the Supply Chain Department.
You know when to move quickly. When to sit quietly. When to laugh loudly.
Youâ™re great at what you do, but you want to be part of something even greater. Because you believe that while individuals can be strong, the right team is invincible.
St. Vincent Healthcare is part of SCL Health, a faith-based, nonprofit healthcare organization that focuses on person-centered care. Our 286-bed level II trauma center has provided care in Montana and the surrounding area since 1898, and our 30-clinic network ensures community needs are met. We offer comprehensive, specialty care, including a âœhospital within a hospitalâ specifically for children, and are proud to extend SCL Healthâ™s missions by treating the poor, the vulnerable, our community and each other.
Benefits are one of the ways we encourage health for you and your family. Our generous package includes medical, dental and vision coverage. But health is more than a well-working body: it encompasses body, mind and social well-being. To that end, weâ™ve launched a Healthy Living program to address your holistic health. Healthy Living includes financial incentives, digital tools, tobacco cessation, classes, counseling and paid time off. We also offer financial wellness tools and retirement planning.
Together weâ™ll align mission and careers, values and workplace. Weâ™ll honor each otherâ™s dignity and surpass the standards we set. Weâ™ll encourage joy, demand safety and take pride in our integrity.
Weâ™ll laugh at each otherâ™s jokes (even the bad ones). Weâ™ll hello and high five. Weâ™ll celebrate milestones and acknowledge the value of spirituality in healing.
Weâ™re proud of what we know, which includes how much there is to learn.
As a Procedures Inventory Coordinator, you need to know how to:
Support leadership in translating care site supply chain goals into actionable priorities and assure communication and measurement for achievement of same. This will include both supply and other non-labor expense initiatives.
Specifically accountable for all distribution receiving, logistics and inventory management and other duties as assigned. Assure smooth functioning of operations at all hours through appropriate delegation, development and adherence to strict standards of work.
Monitor, rotate, remove and document all outdated and overstocked supplies, checking for any damage to items.
Prepare computer generated purchase orders as required by specific job function.
Inform peers and departments of substitute products, back orders, delays in shipments and stock outs.
Process orders for supplies as needed through the MMIS system.
Ensures timely processing for delivery cut offs with a minimum of errors.
Verify inventory and control levels, maintain, review and correct item file counts in computer and/or supply chain cabinets.
Ensure data integrity by adhering to pre-defined standards.
Serve as a resource in investigating products, assisting in budgeting, suggesting changes in product utilization, and advising on proper inventory control techniques.
Physically stock, and help pick needed supplies for delivery to nursing and ancillary departments.
Resolve supply shortages of inventory items in a timely fashion.
Remove unneeded stock via MMIS process and notify leadership dollar amounts and source of disposition. Ensure supplies that can be donated are captured using the Lawson donation process for quarterly reporting to finance.
Run needed reports, such as open order report, stock status report, and slow item usage report to help maintain effective and adequate supply levels.
Maintain accurate supply and order information while achieving >90% cycle count accuracy (quarterly).
Review and update supply bin locations, verify units of measure, order points, catalog numbers, item numbers, and pricing as needed to maintain integrity of supply inventory and accuracy.
Utilize MMIS computer menus to identify supplies, locations, on hand quantities stocked and non-stocked supplies.
Demonstrate understanding, maintain proficiency and comply with hospital and supply chain management policies on regulated/ mandated competencies, quizzes and tests (e.g. Lawson).
Aid co-workers in heavy workload periods, complete typical daysâ™ workload as assigned, maintain safe and clean work environment, suggest, assist, or use own initiative to do special projects.
Demonstrate ability to work within a cohesive team, in dealing with coworkers and all members of the care site organization to promote efficiency and provide quality patient care, responding in a courteous and professional manner.
Serve as gatekeeper for the Value Analysis process.
Attend team meetings as appropriate to discuss and implement new products, product introduction, and standardization efforts. Identify product issues as needed.
In cooperation with sourcing and category management provide ongoing investigation of new and replacement products.
Review utilization patterns and report unusual variances; report reduction opportunities. Proactively reduce inventory and achieve maximum turn and fill rates.
Serve as liaison between supply chain, staff and vendors to ensure accurate and timely product conversions.
We hire people, not resumes. But we also expect excellence, which is why we require:
Associates Degree or a minimum of three (3) years of related work experience
Minimum of three (3) years of an inventory management related role, preferably in a supply chain healthcare environment
Knowledge of MMIS, preferably Lawson, Epic, Par Excellence or other related inventory system
Bachelorâ™s Degree in Business or related healthcare field
At least two (2) years of experience acting as a lead or in a supervisory type position
Your next move.
Now that you know more about being a Procedures Inventory Coordinator on our team we hope youâ™ll join us. At SCL Health youâ™ll reaffirm every day how much you love this work, and why you were called to it in the first place.
SCL Health is a faith-based, nonprofit healthcare organization dedicated to improving the health of the people and communities we serve, especially those who are poor and vulnerable. Founded by the Sisters of Charity of Leavenworth in 1864, our $2.8 billion health network provides comprehensive, coordinated care through eight hospitals, more than 150 physician clinics, and home health, hospice, mental health and safety-net services primarily in Colorado and Montana.