Procurement Contracting Officers are responsible for highly complex procurements and negotiations, contract portfolio management, strategic procurement planning, and negotiating, fixed-price, time and material, and cost-reimbursement type contracts. Procurement Contracting Officers also provide technical guidance to Procurement Contracting Specialists, Procurement Specialists, and Assistant Procurement Specialists.
Coordinates specification preparation and secures bids/proposals. Makes contract awards.
Participates in hiring of staff.
Leads a negotiation team comprised of technical, legal, and fiscal participants.
Performs contract portfolio management, strategic procurement planning, solicitation, and evaluation of proposals using automated procurement processing systems.
Advises user departments on purchase methods and alternate products and recommends substitutes.
Solicits quotations, bids, and proposals.
Negotiates contract prices, terms and conditions.
Negotiate fixed-price, cost-type, or incentive-type contracts.
Prepares various correspondences and reports.
Gives presentations to departments, industry, and other organizations on purchasing issues.
Implements training programs for County personnel concerning procurement planning and contract administration. Consults with user department personnel concerning requirements
May be required to perform the functions of the lower level classes in this series.
KNOWLEDGE, SKILL AND ABILITIES
Contracting law, Uniform Commercial Code, and other laws and regulations pertaining to the solicitation of bids/proposals, evaluation of offers, negotiations and awarding of contracts
Telephone, office, and online etiquette
Vendor practices regarding pricing, material management, shipping, warranties, and invoicing
Accounting principles and practices
Principles and practices of professional procurement with particular emphasis on systems contracting, service-type contracts, construction contracting, and contract financing
Cost and price analysis principles and techniques
Contract negotiation methods and techniques
Application of contract type (i.e., cost plus fixed fee; award fee; incentive; fixed price; two-step)
Negotiated procurement via Request for Proposals
Contract portfolio management systems
Computer software (i.e., word processing, spreadsheet, database, and graphic)
County customer service objectives and strategies
Skills and Abilities to:
Meet and confer as the leader of an acquisition team
Negotiate and prepare contract documents
Work accurately in business/purchasing/contractual transactions
Apply municipal financing methods and debt instruments
Communicate effectively orally and in writing
Establish effective working relationships with management, employees, employee representatives and the public representing diverse cultures and backgrounds
Treat County employees, representatives of outside agencies and members of the public with courtesy and respect
Assess the customer's immediate needs and ensure customer's receipt of needed services through personal service or making appropriate referral
Exercise appropriate judgment in answering questions and releasing information; analyze and project consequences of decisions and/or recommendations
Provides responsive, high quality service to County employees, representatives of outside agencies and members of the public by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner
Communicates Effectively, Knowledge Worker, Customer Focused, Values and Respects Others, Drives to Excel, Teamwork and Collaboration, Continuous Learning, Demonstrates Ethical Behavior, Supportive of Change.
1) A bachelor's degree from an accredited U.S. college or university, or a certified foreign studies equivalency, preferably in accounting, finance, marketing, business administration, economics or a closely related field; AND two (2) years of progressively responsible experience in contracting, at least one (1) of which is equivalent to the Procurement Contracting Specialist and at a highly regulated industry or public agency; OR,
2) One (1) year of experience as a Procurement Contracting Specialist with the County of San Diego.
Notes: A combination of qualifying college level education and related professional level experience as described above, may substitute for the minimum qualifications on a year-for-year basis. In order for your education to be considered, you must attach a copy of your diploma, transcripts, or foreign studies equivalency certificate to your application. Please only attach the documents required.
The Department of Purchasing and Contracting (DPC) procures all goods and services for the County of San Diego, as provided for in the County Charter. DPC ensures the competitive process is used for best price and highest quality while conforming to purchasing regulations and emphasizing excellent customer service practices. The department is also responsible for the reuse and disposal of surplus property and administration of the Countywide records management program.