Responsible for supporting the Supply Chain Director of Logistics and Technology, Supervisors, and staff with key business aspects of Supply Chain Logistics daily operations and special projects system wide. Assists with accurate daily, weekly, and monthly reporting for Supply Chain Logistics related to clinical distribution, inventory, and special projects. Participates in departmental meetings and special project's team meetings. Works closely with key customer leaders, nursing, value analysis, IT, purchasing, sterile processing, environmental, and safety as related to special projects and liaison for problem resolution as assigned.
Job Specific Duties
Supports the Director of Supply Chain Logistics and Technology with various duties which may require re-prioritization in a rapidly changing environment.
Renders assistance to Supply Chain Logistics Supervisors in preparing and reviewing analytical data through the ERP system, policies and procedures, and systems and processes implemented by the leaders.
Assists leaders with weekly inventory variances reports.
Provides project oversight support to deliver projects within established guidelines and timelines.
Serves as key member in projects teams, participating in program and project development, disseminating project information to key team participants and project related work groups or committees.
Supports overall workflow of supply chain inventory, by analyzing and troubleshooting automation process, PeopleSoft, and handheld devices for functionality and accuracy.
Responsible for system-wide crash cart data in accordance with professional and regulatory standards, assuring zero tolerance for outdated inventory supplies .
Assures Crash Cart inventory supplies are stocked and replenished each time a cart has been used for NCHS.
Conducts physical inspections and performs all duties related to par-stock maintenance utilizing ERP software and computer systems. Develops knowledge of medical supplies stocked within the department to include usage. Acts as a liaison between clinical staff, value analysis, and Supply Chain leadership.
Maintains the integrity, labeling, stocking, and outdating of Pyxis supply cabinets, kanbans, and inventory locations.
Maintains the proper and appropriate professional and ethical relationships with internal and external customers. Provides the highest level of customer service.
Provides staff responsibilities as needed to fulfill required service levels within the department.
Minimum Job Requirements
2-4 years' administrative support experience
4-7 years' clinical distribution/Inventory special projects experience at the system level
Intermediate proficiency with MS Office package (Word, Excel, PowerPoint, and Outlook)
Knowledge, Skills, and Abilities
Associate Degree preferred
Excellent written and verbal communication skills
Strong problem solving, organizational, and critical thinking skills with attention to detail
Ability to work in a fast paced environment with high degree of accuracy
Ability to work independently and flexibly with minimal supervision
Able to balance multiple tasks with changing priorities, reacting calmly in stressful situations
Able to maintain confidentiality of sensitive information
Able to relate cooperatively and constructively with all customers and co-workers
Competency in design and preparation of process flow through ERP requsitions for productivity and timely financial reports
Working knowledge of ERP system application and interfaces
Interpersonal skills necessary to establish and maintain effective, courteous, and professional working relationships with leaders across NCHS
Primary Location :
Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus
Nicklaus Children’s Health System, is the region’s only healthcare system exclusively for children. In addition to Nicklaus Children’s Hospital and a growing number of outpatient centers located throughout the tri-county area, the health system includes Nicklaus Children’s Hospital Foundation, the organization’s fundraising arm; Nicklaus Children's Pediatric Specialists, a nonprofit physician practice subsidiary; a management services organization, and an ambulatory surgery center. Our vision is to be where the children are. Ultimately, this means being there through all stages of health and life, both physically and emotionally. To be a trusted partner to children and their families, not only in times of illness, but throughout their life journey. Our mission is to inspire hope and promote lifelong health by providing the best care to every child.