Job Summary: This individual is responsible for initiating and following through on the several steps involved in the purchasing of a variety of products, equipment, and services used by all WMC health departments.  Individual must be able to work in a fast-paced environment, must be able to work in an organized fashion, and must have excellent customer service skills.

Responsibilities:

·         Provide customer service to departments within the Westchester Medical Center Health Network

·         Reviews requisitions and purchase orders against specifications and catalogues

·         Reviews requisitions and purchase orders with departments for clarification

·         Verifies budget allocations and charges appearing on departmental requisitions

·         Contacts vendors regarding shortages, overcharges, breakage, etc.

·         Assists with the coordination of activities that relate to Value Analysis

·         Receives and processes new item add requests

·         Assists Contract Category Managers with negotiation of local agreements

·         Manage special order items and determine if they should be routed through the Value Analysis Process

·         Reconciles confirmation and invoices daily for price discrepancies, accuracy and completeness of quantities ordered

·         Conducts price comparison analytics

·         Reviews PO open and backorder reports, and exception report and conducts month end close procedures

·         Participates in Lean Daily Management huddles

·         Supports Departments with identifying substitutes for back ordered and recalled items

·         Uses computer applications or other database systems such as spreadsheets, calendar, e-mail and database software in performing work assignments

·         Utilizes a computerized/automated purchasing system

·         May perform other incidental tasks, as needed.

Qualifications/Requirements:

Experience: 2 years of relevant professional work experience with a high school diploma; 1-2 years with an associate's or bachelor's degree. Background/familiarity with purchasing logistics and processes.

Education:  High school diploma, required. Associates or Bachelor's degree, preferred. Training in Lawson and McKesson Supply Chain Management (MSCM) preferred.

Licenses / Certifications: 

Other:  Ability to communicate effectively, both orally and in writing.